The following information outlines key information about the Police vetting process. Relevant application forms are at the bottom of the page, and if you require more information, please contact Grace Webster.
What identification is needed?
Individuals undergoing a Police check will need to supply two forms of Identification (preferably photographic) to their Session Clerk along with their completed Police check Consent Form (download form below).
Examples of suitable ID include a passport, driver's licence or student ID. In the absence of a second photographic form of identification, a birth certificate will suffice. Previously, New Zealand Police required only one form of identification per application. The criteria has changed to two forms of identification.
Incomplete applications can not be processed
Any applications received using old forms or incomplete applications (such as no Application Form or identification documents) will be automatically returned as the Assembly Office will not be able to process the application.
Applications made using old forms can not be processed
To ensure you are using the correct Consent Form and Application Form, you are advised to print off copies of the forms on our website each time you request Police checks.
Who needs a Police check?
All voluntary or paid workers who work with and/or have responsibility for children or young people under the auspices of the PCANZ are implicated in the specific training, recruitment, police vetting, health, safety and ethical practices, and reporting of child abuse stipulated in the PCANZ Child Protection Policy, and must undergo a police check prior to their appointment. Thereafter, a new check need to be done every three years.
The Child Protection Policy is a stand-alone Supplementary Provision to the Book of Order, and can be downloaded here. Section 2 states:
"This policy outlines what is expected of all parts of the church including voluntary or paid workers who work with or have responsibility for children or young people”
In addition to the police check, all staff and volunteers working with children or young people must undertake The Church's Safety Warrant of Fitness (WOF) training, which equips parishes to comply with New Zealand law, the Church's Child Protection Policy and, most importantly, keep the children and young people in our care safe. Learn more about the Safety WOF
Applications must be made in hard copy
The Police Vetting Service will only process Consent Forms that have been signed within the last three months. Hard copies of the consent form and identification should be posted or delivered to this office. Emailed or faxed forms are not accepted.
Before you send a consent form to us, please check:
- The date and place of birth have been entered
- The person is over 17 years of age
- The form has been signed within 3 months
- That you are using the most up-to-date form (available to download below).
Please note that the Request & Consent Form was updated in July 2023, and only the updated form will now be accepted.
For more detail, the full NZ police guide to completing the Request & Consent Form can be found here, under Vetting User Guides
Please allow up to four to six weeks for applications to be processed.